you can send emails to create tasks in Marvin (did you even know there was a Marvin)?
Yep. And that’s just the surface of what these apps can do.
But the point of a project management system isn’t to confuse you and get you bogged down with things you don’t need. Which is why it’s important to know why you need one and how you will use it. And one of the biggest mistakes business owners make is not understanding what their tools are capable of.
You spend too much time bouncing around between tools because you don’t realize you already have something with that feature or you have a tool that automatically does those things.
Your project management could look like a number of different things — pen and paper, a whiteboard, software — you just need to be able to use it.
>> side note: email is not a project management tool. It’s not a planning tool. It usually derails your plans. So if you are working within email to manage what you’ve got going on daily – move it somewhere else.
When deciding on your system, you need a way to:
Track projects you need to complete
Track delegated work
Keep people accountable
3 things to collect (who owns the task, what are they delivering (action word), when is it due)
A place to keep it public
What questions should you ask when choosing a system?
How many projects can it manage?
What do I need to track? Time? Tasks? Assignments? Communication? Progress?
How many are using it and who needs access? Who’s inputting? Who’s monitoring? Who’s managing? Decision makers?
Finally, when you decide on your system, take the time to get to know what it does. There’s no point in investing in these tools that are supposed to help you be more productive if you don’t use most of the functionality.